Staff AssociationStaff Association

Staff Association


College Catalog Revision Form
SAR: Staff Activity Report
Staff Performance Evaluation

Purpose Statement

The purpose of the Staff Association is two-fold: to provide better communication between administration and staff and to enhance communication among and between staff in all departments.

The Staff Association serves as a forum for the concerns and interests of the Lees-McRae College Staff as they reflect on the College and its well-being.

Upon request or upon its own initiative, the Staff Association recommends to the College President suggestions and ideas pertaining to the enhancement of the procedural processes of the College. The Staff Association makes available to the President the member’s expertise on the day-to-day operations of the College, as experienced in each department. The Staff Association President will make recommendations on behalf of Staff Association to the College President during their regular meetings or during a requested meeting by either the President of the Staff Association or the College President, as needed.

Revised 10/07/08

Family Educational Rights and Privacy Act of 1974 (FERPA)

What is FERPA and how does it affect access to grades?

The Family Educational Rights and Privacy Act of 1974 (FERPA) as amended is a federal law which is designed to protect the privacy of and limit access to the educational records of students. This means that institutions generally must withhold such information from parents and others who believe their relationship with the student entitles them to have the information. Lees-McRae College is able to release information if we have on file a signed FERPA release form. If the student has not signed a FERPA release form, the College generally cannot release the information unless it has proof of the student's status as a dependent under the Internal Revenue Code for the period covered. FERPA forms must be turned in to the Registrar's Office.

Faculty and Staff: View the presentation and fill out the orientation form below by Friday, September 5, 2014. Please turn the form in to Lynn Hinshaw in the Office of the Registrar. 

FERPA Presentation

FERPA Orientation Form


I.     Name

            The name of the organization shall be the “Lees-McRae College Staff Association”.

II.   Objective

The primary objective of the Lees-McRae College Staff Association shall be to serve as a means of communicating concerns and general information between Staff and the President’s Cabinet, as well as enhancing communication and interaction among various departments.

III.  Membership and Representatives

  1. Membership and attendance at meetings are open to all Lees-McRae College staff employees. “Staff” is interpreted as “Any Lees-McRae employee who is not included in the groups ‘President’s Cabinet’ or ‘Faculty’.” All staff may attend meetings and bring concerns/suggestions to the Staff Association’s attention. These may be presented in person, in written form, or by way of a Staff Association representative.

  2. Representatives are responsible for attending each monthly meeting or for contacting their alternates to attend in the event that they are unable to attend.

  3. Representatives shall provide liaison between the staff in their building/area and the Staff Association.

  4. Representatives will serve a term of two consecutive academic years and are eligible for re-election.

B. Elections

  1. Buildings/areas on campus are divided for the purpose of electing representatives:

                        Academic Affairs                                Facility Services

                        Academic Programs                             Financial Aid

                        Admissions                                        IT Department

                        Advancement                                    Library

                        Athletics                                           McRae House

                        Business Affairs                                  Student Services

                        Educational Talent Search                                

  1. One representative and one alternate will be elected from each area.

  2. Elections will be held every other year in August.

IV.   Officers

  1. Officers will be elected by majority vote at the first meeting of every other academic year. Officers shall consist of a President, Secretary, and Treasurer acting in each other’s stead should one be absent.

  2. Officers will serve a term of two academic years, and after two years will be eligible for re-election.

  3. If an officer becomes unable to serve, a new officer will be elected at the next meeting.

V.    Committees

Committees and subcommittees may be formed as necessary to carry on work of the Staff Association.

VI.   Meetings

  1. The Lees-McRae College Staff Association shall meet based on the current academic calendar.

  2. The President of the College is invited to attend Staff Association meetings whenever possible; when unable to attend, a representative will present the Cabinet report. The President or a representative will always be scheduled at the beginning of the agenda in order to allow the freedom to return to other duties after presenting the report.

  3. Special meetings will be called by the President of the Staff Association or upon request of the President of the College.

  4. The Secretary will take minutes for distribution to all staff, the College President, and members of the President’s Cabinet.

VII.   Voting

  1. Motions may be passed by the majority of those attending any given meeting.

Revised 12/19/08